Name of Position: Council Representative
Term of appointment: The Council Representative is elected from nominees from Members of the Division and serve a three-year term. The Representative is often  encouraged to run for a second term, due to time it takes to be effective in the council representative role.

 

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TASKS OF THE POSITION

Duties for the Division:

  • Regular consultation with the Division President and Board of Directors regarding matters of relevance to the mission, vision, values, and/or strategic priorities of the Division that could be brought before Council on behalf of the Division
  • As Council Member, represent the values of the division (e.g. a culturally aware global perspective)
  • Prepare a column for each D52 Newsletter edition (deadlines
  • Prepare reports for the Midwinter and Convention Board meetings
  • Regularly communicate with members via the Division listserv

Duties as Council Member:

  • Attend Council Orientation meetings
  • Attend Council plenaries and other online meetings
  • Attend Council meetings in February and August with proper preparation
  • Join the Caucus on Promoting Global and Global Human Rights Perspectives and attend meetings
  • Attending meetings of other Council caucuses (held via zoom prior to each Council meeting)
  • Read and contriobute to Council Listserv
  • Be an active member of COuncil during meetings (e.g. make comments and identiy as D52 Representative)

Notes

  • Council members are reimbursed for travel to Council meetings and Accommodations during meetings (2-3 hotel nights)
  • If a council member joins a caucus with dues this is reimbursable by D52

Timeline

January

February

March

April

  • Make travel arrangements for Caucus meetings at Convention
  • Make hotel reservations for Convention (portal opens to Council members before regular members)

May

June

July

August

  • Attend Council Meetings
  • Attend Division Board Meeting at Council
  • After Council: Disseminate summary of Council actions to Division members via a listserv report

September

  • Prepare Newsletter article on Council Activities

October

  • Submit newsletter on Council Activities (October 15 due date)

November

December

  1. TASKS/Timeline Summary: Council Meeting 
Fall-Winter

(Prior to APA Meeting)

 Elected to

–       Will get messages from APA council inviting/assigning you to a mentor about mentorship program

–       Pay attention to email about logistics- Information about travel plan, (e.g., APA travel agent)

–       Town halls and orientation meetings takes place online (January)

–       Links to Council Dropbox for links to materials

–       Caucus meetings are held two weeks before APA meetings (take place over 2 days via Zoom)*Covid
February ●      Council Meeting

○       Prior to the first meeting, the Council Representative has the opportunity to request a mentor to assist them in their transition.  The Council Representative may also consult with the previous representative of the division, this in no way diminishes the division by needing a helping hand.

○       Receive an initial orientation at their first meeting and expected to represent the division at each meeting during their term as Council Representative.

○      The meeting schedule and agenda are provided ahead of time and it is wise to prepare by becoming informed of the issues so that the representative is in a position to listen to the views of others as well as to represent the division perspective during the debate.

○      Meetings are scheduled for 2-3 days.  If  the Council Representative cannot attend, they should consult with division leadership on an appropriate substitute.

●      Expectation that Council Representative will be prepared to discuss issues, and the appropriate comments to make from an international perspective. This includes attending Town Halls to discuss issues prior to making it to Council floor

●      Council Representatives should consider transparency of reporting votes to the Division

●      Social events are important to attend. For example, the first formal event is a Plenary session and reception the night before Council. Mealtimes are offered twice a day.

 
August (APA Convention) Council Meeting

●      Council Representatives should consider transparency of reporting votes to the Division
Monthly Write regular column for the Division newsletter on council activities

Write reports on council activities for the Winter and Summer Division Board Meetings

Attend all Division Board meetings

If Council Representative joins a caucus, there might be biweekly meetings

Distribute summary of each council meeting to the Division members listserv

Keep updated about/collaborate with other Council Representatives (e.g., Divisions of Social Justice, Council task forces on DEI)-Consult with other Divisions to see best use of convention time

Explore possible collaborations for convention acitivities

●      Expectation that Council Representative will be prepared to discuss issues, and the appropriate comments to make from an international perspective

●      Council Representatives should consider transparency of reporting votes to the Division
  1. Examples of Materials:

Council meeting summaries- send?

 Many materials come from the council governance itself

  1. Helpful Websites:

https://div52.net/ipb-2022-26-1/#div-news

https://div52.net/ipb-2022-26-3/#div-news

Many materials come from the council governance itself

Voting

 

Council representative should be reimbursed for the cose of dues

 

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